Features
Where innovation meets experiance
Apollo is packed full of features designed to help simplify and streamline referral management for Occupational Health providers.
Case Management
Apollo’s intelligent case management system transforms how you handle Occupational Health referrals. From the moment a referral is submitted, cases are automatically organised, assigned, and tracked — giving your team complete oversight and control. Clinicians, administrators, and HR professionals can collaborate in real-time, add case notes, upload documents, and progress the case through predefined workflows. With built-in timelines, status indicators, and activity logs, nothing slips through the cracks. Apollo ensures every case is actioned efficiently, securely, and in full compliance with your service standards.
File Management
Managing sensitive employee data requires more than just cloud storage, it demands security, structure, and ease of access. Apollo’s robust file management system enables you to upload, store, and retrieve any document from consent forms and clinical notes to appointment letters and reports directly within each case. Files are encrypted at rest and in transit, with full audit trails and version control. Role-based access ensures only authorised users can view or edit files, supporting GDPR compliance and maintaining confidentiality across the board.
Client Portals
Apollo offers three portals designed around the distinct needs of each user group:
Clinicians Portal: Gives healthcare professionals access to all relevant case information, assessment tools, appointment management, report submission, and communication features in one intuitive interface.
HR/Manager Portal: Enables clients to submit referrals, monitor case progress, download reports, and securely message the clinical team, ensuring visibility and transparency at every stage.
Employee Portal: Offers a simple, mobile-friendly platform for employees to complete pre-assessment questionnaires, view appointment details, access advice, and receive updates — improving engagement and reducing admin.
Health Surveillance
Stay compliant and proactive with Apollo’s integrated health surveillance functionality. Designed to support routine and statutory monitoring requirements, the system allows clinicians to record, track, and manage assessments such as audiometry, spirometry, HAVS, vision screening, and more. Automated recall scheduling, outcome logging, and follow-up tracking ensure you never miss a review or re-test. The health surveillance module integrates directly into each employee’s record and links to wider case history, giving a full picture of workforce health over time.
Built-in Diary
Streamline your team’s scheduling with Apollo’s fully integrated diary system. Clinicians and admin staff can view availability, set clinic hours, and schedule appointments directly within the platform, whether face-to-face, telephone, or video consultations. Diary entries are linked to cases and synced with email and SMS reminders, reducing DNAs (Did Not Attends) and saving administrative time. The diary supports multiple clinicians and locations, with visibility rules and filters that give you full control over how time is booked and managed.
Custom Reports
Your clients demand insight not just output. Apollo’s custom reporting lets you generate powerful, tailored reports based on the data that matters most. Build templates that suit individual client requirements, automate delivery on a schedule, and include key metrics such as referral types, turnaround times, outcomes, health trends, and compliance rates. Whether you’re demonstrating KPIs, supporting board-level decisions, or identifying areas for early intervention, Apollo’s reporting tools empower you to deliver value far beyond the consultation room.
Video Consultations
Connect with employees seamlessly and securely using Apollo’s built-in video consultation platform. Designed specifically for Occupational Health, our video feature offers end-to-end encryption, automatic recording, and secure storage with each session linked directly to the employee’s case file for easy access and compliance. There’s no need for third-party tools or external links. Employees join with a single click. Improve flexibility, reduce travel time, and ensure a consistent clinical experience, whether in the office or working remotely.
Smart Reminders
Missed appointments can cost time, money, and service quality. Apollo combats this with automated email and SMS reminders for employees, HR contacts, and clinicians. You can configure reminder timings, templates, and recipient lists to suit each case type or client preference. These smart notifications help reduce DNAs, improve engagement, and ensure that key stakeholders are always informed without additional manual follow-up.
Advanced Permissions
Occupational Health often involves multiple users with varying access needs and Apollo is built with that in mind. Our advanced permissions system allows you to assign detailed user roles, define access levels for each feature, and control visibility down to individual fields or cases. Whether you’re managing internal staff, external clinicians, or corporate clients, Apollo ensures data is only seen by those with the right clearance supporting compliance, accountability, and data minimisation.
Frequently Ask Questions
We can have your team fully set up and using Apollo within 2 working days of signup, complete with training and secure portal access.
Yes. Apollo Professional is GDPR-compliant, uses AES-256 encryption, and is built to meet the highest standards of data protection.
Absolutely. Our platform facilitates secure communication and workflow sharing between HR teams and Occupational Health Practitioners.
Yes. Each organisation receives a custom-branded portal to make accessing, submitting, and reviewing referrals seamless and professional.
We offer dedicated onboarding support, helpdesk access, and detailed documentation to ensure a smooth experience at every step.
